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University Handbook of Rules & Procedures

University rules and procedures should be read in conjunction with related Texas A&M University System policies and regulations.

Table of University Rules and Procedures
01 
GOVERNANCE
  Last Revision Date
 
Review and Approval of University Rules and Procedures
December 17, 2018
     
02 
ORGANIZATION OF SYSTEM
 
President’s Cabinet
January 22, 2019
     
03 
STATEMENTS OF MISSION AND OBJECTIVES
 
University Mission and Program Inventory
May 13, 2019
     
07 
ETHICS, CONFLICT OF INTEREST
07.02.99.C0.01 Ethics Training for Staff Involved in Financial Assistance January 22, 2019
  07.03.01.C1 Political Campaign Events on Property Under the Control of Texas A&M University - Corpus Christi

July 7, 2016

     
08 
CIVIL RIGHTS PROTECTIONS AND COMPLIANCE
08.01.01.C1 Civil Rights Compliance September 10, 2019 *Under Review*
  08.01.01.C1.01 Student Pregnancy and Parenting Support September 10, 2019 *Under Review*
  08.01.01.C1.02 Student Sexual Assault Incident Coordination September 10, 2019 *Under Review*
  08.01.01.C1.03 Employee Request for Religious Accommodations September 10, 2019 *Under Review*
  08.01.02.C0.01 Employee/Applicant Requests for Reasonable Accommodations Under the ADA September 10, 2019
Accommodations at University Facilities and Events
September 10, 2019
  08.01.02.C0.03 Service and Emotional Support Animals September 10, 2019
08.99.99.C1 Expressive Activity on Campus May 14, 2020
     
09 
ADMINISTRATION, LITIGATION AND OTHER
  09.02.99.C0.01 University Name and Indicia Usage October 28, 2019
09.02.99.C0.02 Branded Items October 28, 2019
Commercial Filming, Videography, and Photography
October 28, 2019
     
11 
CENTERS, DEGREES, AND PROGRAMS
11.03.99.C0.01 Shortened Courses and Credit Hours December 17, 2018
 
Granting Honorary Degrees
December 17, 2018
  11.08.99.C1 Awarding of Posthumous Degrees January 4, 2019
11.10.99.C0.01 Development of Academic Degree Programs December 17, 2018
11.10.99.C0.02 Development of Certificate Programs December 17, 2018
11.10.99.C0.03 Development of Courses and Catalog Revisions December 17, 2018
11.10.99.C0.04 Distance Education Programs December 17, 2018
Substantive Change
December 17, 2018
Conduct Requirements for Admissions Applications and Transcripts
January 6, 2020
 
Academic Minors
May 8, 2017
 
Co-Curricular Services to Minors
November 3, 2016
 
Academic Calendar Approval
February 6, 2017
 
Certification of Degrees
January 22, 2019
     
12 
FACULTY
 
 
Tenure
January 21, 2020
 
Academic Rank Descriptors for Tenured and
Tenure-Track Faculty
September 30, 2019
 
Academic Freedom
March 2, 2020
12.01.99.C0.03 Responsibilities of Faculty Members January 6, 2020
 
Descriptions of Teaching, Scholarship and Creative Activity, and Service
September 30, 2019
  12.01.99.C0.05 Faculty Dismissals, Administrative Leave, Non-Reappointments, and Terminal Appointments March 2, 2020
Granting Extension of Tenure Probationary Period
October 25, 2019
 
Faculty Workload
January 8, 2020
 
Assignment of Faculty Workload Credit
January 8, 2020
 
Faculty Senate
November 26, 2018
 
Post-Tenure Review
March 23, 2020
  12.07.99.C0.01 Full-Time Non-Tenure Track Faculty Positions December 3, 2012 *Under Review*
12.07.99.C0.02 Fixed-Term Faculty Librarians December 17, 2018
  12.99.01.C0.01 Faculty Development Leave January 6, 2020 *Under Review*
12.99.01.C0.02 External Faculty Fellowships and Awards May 11, 2020
Recruitment and Appointment of Faculty
March 2, 2020
12.99.99.C0.02 Faculty Attendance at University Commencement March 2, 2020
  12.99.99.C0.03 Designation of Graduate Faculty March 4, 2019
     
13 
STUDENTS
 
Student Complaints Regarding Faculty
March 2, 2020
Student Complaints Regarding Staff Employees
April 22, 2019
 
Student Grade Appeals
Student Grade Appeal Packet
May 13, 2019
  13.02.99.C0.04 Student Academic Misconduct May 13, 2019
13.02.99.C0.05 Students’ Role in Institutional Decision Making April 1, 2019
  13.03.99.C0.01 Academic Scholarships November 25, 2019
 
Athletic Scholarships
December 17, 2018
Institutional Scholarships April 27, 2020
Student Travel May 8, 2019
Student Travel May 8, 2019
Course Examinations and Study Week
June 1, 2020
Postponing Participation in the Commencement Ceremony
May 2, 2016
 
Incapacitation or Death of a Student
November 26, 2018
Midterm Grades
November 26, 2018
     
15 
RESEARCH PROGRAMS
 
Administration of the Research Enhancement Program
March 2, 2020
Administration of Sponsored Agreements
October 9, 2017
Compliance with the Federal Procurement Integrity Act
(Federal Procurement Integrity Act Certification Form)
December 9, 2016
15.01.03.C1 Financial Conflicts of Interest in Sponsored Research April 3, 2019
Facilities and Administrative Costs of Extramural Projects
June 15, 2020
Export Controls
March 24, 2020
 
Use of Human Subjects in Research
April 25, 2019
  15.99.03.C1 Ethics in Research, Scholarship, and Creative Activity May 15, 2018
Use of Biohazards in Research, Teaching, and Testing
November 17, 2016
 
Use of Vertebrate Animals in Research, Teaching, and Testing
November 15, 2016
     
17
INTELLECTUAL PROPERTY
 
Faculty-Authored Textbooks and Other Educational Materials
April 27, 2020
     
18 
ATHLETICS
 
Institutional Control of Intercollegiate Athletics
April 22, 2019 *Under Review*
  18.03.99.C0.01 Post-Season Athletics Competition February 8, 2018 *Under Review*
21 
GENERAL FINANCE
  21.01.02.C0.01 Credit Card Collections September 19, 2016
  21.01.02.C0.02 Online Payments September 19, 2016
  21.01.05.C0.01 University Service Centers October 23, 2019
  21.05.01.C0.01
Acceptance of Gifts, Donations, Philanthropic Grants, and Endowments
August 26, 2019
21.05.01.C0.02
Endowed Faculty Positions
March 2, 2020
21.01.07.C0.01
Withdrawal of Agency Funds
September 19, 2016
21.01.09.C0.01 Accountability and Responsibility for State Property February 12, 2018
21.99.04.C1 Disposition of Abandoned and Unclaimed Personal Property February 20, 2018
Access to University Property for Soliciting Donations and for Sales and Rentals
June 15, 2020
     
24 
RISK MANAGEMENT
 
Utility Cart Safety
October 23, 2019
  24.01.01.C0.02 Occupational Health Program November 25, 2019
Programs for Minors
December 5, 2019
24.01.99.C0.01 Guest Speakers, Lecturers, and Entertainers April 27, 2020
25 
EXPENDITURE OF FUNDS
  25.06.01.C1 Historically Underutilized Business Program March 6, 2017
  25.07.03.C0.01 Purchasing Administration July 2, 2018
25.07.99.C1 Contract Administration October 26, 2018 *Under Review*
  25.99.09.C0.01 Communication Devices December 17, 2018
     
26 
TUITION AND FEES
 
Tuition and Fees
November 25, 2019
     
29  INFORMATION RESOURCES
29.01.04.C0.01 Electronic and Information Resources Accessibility November 25, 2019
29.01.99.C1 Security of Electronic Information Resources
IT Standards for All Users
IT Standards for Owners and Custodians (login required)
August 28, 2018
 
31 
COMPENSATION AND BENEFITS
Employee Compensation Administration
July 30, 2019
 
Temporary Salary Increases
July 22, 2019
 
Reclassifications of Non-faculty Positions
July 30, 2019
Direct Deposit of Payroll Payments
February 20, 2017
 
Merit Pay
May 10, 2019
 
Merit Pay for Faculty
May 10, 2019
Overtime
June 5, 2017
 
Service Awards
October 3, 2016
  31.01.99.C0.01 Approval of Supplemental Pay and Dual Employment March 2, 2020
Wellness Release Time
March 21, 2016
 
Sick Leave
October 9, 2017
Parental Leave
December 18, 2017
 
Faculty Consulting, External Professional Employment, and Conflicts of Interest
April 25, 2019 *Under Review*
  31.05.02.C0.01 External Employment October 28, 2019 *Under Review*
  31.08.01.C1 Faculty and Staff Emeritus April 23, 2018
     
32 
EMPLOYEE RELATIONS
 
Complaint and Appeal Process for Faculty Members
April 27, 2020
Faculty Ombuds
April 27, 2020
Complaint and Appeal Process for Non-faculty Employees
August 26, 2019
     
33 
EMPLOYMENT, STANDARDS OF CONDUCT
Non-Research Animals on University Campus and in Facilities
December 15, 2016
Use of University Vehicles
June 5, 2017
Tailgating
March 20, 2017
33.05.01.C0.01 Employee Betterment Program October 9, 2017
33.05.02.C0.01 Required Training for Employees and Affiliates June 15, 2020
  33.06.01.C0.01 Flexible Work Arrangements for Non-Faculty Employees April 10, 2017
  33.99.01.C0.01 Filling Staff Vacancies June 5, 2017
  33.99.03.C0.01 Performance Management for Staff and Administrators March 6, 2017
33.99.03.C0.02 Performance Reviews of Academic Administrators March 2, 2020
33.99.04.C0.01 Promotion, Transfer, and Voluntary Moves April 10, 2017
33.99.04.C0.02 Promotion of Tenured and Tenure-Track Faculty Members March 23, 2020
33.99.04.C0.04 Promotion of Fixed-Term Faculty Librarians April 10, 2019
  33.99.08.C0.01 Student Employment September 28, 2017
 
Graduate Assistants
March 2, 2020
33.99.08.C0.03 Student Internships March 6, 2017
33.99.14.C1 Criminal Background Checks August 13, 2017
33.99.99.C0.01 Postdoctoral Research Associates August 27, 2015 *Under Review*
33.99.99.C0.02 Performance Reviews of Full-Time Faculty Members May 7, 2019
  33.99.99.C0.03 Academic Department Chairs September 28, 2017
33.99.99.C0.04 Assistant and Associate Deans September 28, 2017
33.99.99.C0.05 Children and Dependent Adults in the Workplace November 25, 2019
34 
SAFETY OF EMPLOYEES AND STUDENTS
  34.02.01.C1
Drug and Alcohol Abuse and Rehabilitation Programs 
Report on Sites of Permitted Use of Alcohol
May 13, 2019
 
Tobacco Use, Smoking, and E-Cigarettes/Vaping
May 18, 2020
Carrying Concealed Handguns on Campus
February 6, 2020
 
Emergency Management
April 22, 2019
34.07.01.C0.02 Academic Continuity Planning March 2, 2020
34.99.99.C0.01 Recreational Transportation and Self-Balancing Devices December 17, 2018
34.99.99.C0.02 Use of Face Coverings to Reduce the Spread of Communicable Diseases July 13, 2020
     
41 
REAL ESTATE MANAGEMENT
41.01.01.C0.01 Use of University Facilities June 1, 2020
41.01.01.C0.02 Building Access and Key Control June 22, 2018
41.01.01.C0.03 Management of Buildings, Grounds, and Other Improvements May 14, 2018
41.01.01.C0.04 Facility Use Rental and Recovery of Rental Charges May 13, 2019
     
51 
FACILITIES PLANNING AND CONSTRUCTION
Naming of Buildings and Other Entities
June 17, 2019
 
Permanent Memorials and Honorariums
March 18, 2019
     
61 
INFORMATION AND COMMUNICATIONS
Public Information
October 23, 2019
Collection of Archival State Records
February 4, 2019
 
University Information
March 18, 2019
Web Presence
February 20, 2017
Compliance with Texas State Publications Depository Program
March 4, 2019
Social Media Guidelines
May 11, 2020
Marketing and External Communications March 18, 2019
 
COLLEGE/LIBRARY FACULTY HANDBOOKS
 
 
 
 
 
 
University College
Mary and Jeff Bell Library

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